Creditors Administrator

Duties would include, but not limited to:

• Creditors Ledger Management: Maintain accurate and up-to-date records of all creditor transactions, including invoices, credit notes, and payments.
• Invoice Processing: Verify and process invoices from suppliers, ensuring accuracy and compliance with company policies.
• Reconciliation: Reconcile creditors' ledger accounts to ensure accuracy and identify any discrepancies.
• Supplier Liaison: Communicate with suppliers to resolve any queries or discrepancies, before submitting invoices for payment.
• Assist in preparation and submission of month end creditors’ reconciliations and other monthly closure procedures.
• Maintain creditors master data records in Business Central: Update with necessary changes on vendor cards and creation of new vendors.
• Create and maintain Purchase Orders as per order process (Excluding stock related purchase orders)
• Maintain and create fixed assets on system as acquired.
• Review weekly technician claims before submitting for payment.
• Supplier Bank Statement Processing: Post and reconcile payments to ledgers/bank account.
• Sending of supplier remittances and proof of payments.
• Assist with reviewing and reconciling monthly ISP invoices with internal systems to ensure accuracy of supplier invoices and re-invoicing to customers.
• Responsible for submitting necessary service cancellations with ISP/Networks and ensure that Metacom billing systems are updated accordingly.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Assisting with requests from auditors - supporting documents, samples and explanations as needed.
• Compliance: Ensure compliance with company policies, procedures, and regulatory requirements.
• Administrative Support: Provide administrative support to the finance team, including filing, data entry, and other tasks as required.

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Minimum Requirements and Qualifications:

• Diploma or degree in accounting or related field
• Minimum 3 years' experience in creditors' control or financial accounting
• Completed articles would be to your advantage (SAIPA or SAICA)
• Advance knowledge of MS Office (especially excel)
• Proficiency in accounting software and systems – experience with Microsoft 365 Business Central/MS Navision would be to your advantage.
• Experience in the ICT industry will be to your advantage.

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Other Attributes and competencies:

• Strong analytical skills, with ability to identify and resolve discrepancies.
• Excellent communication skills, with ability to liaise with suppliers and internal stakeholders.
• Strong organizational skills, with ability to prioritize tasks and meet deadlines.
• Excellent analytical skills, administrative ability, and strong financial background.
• High level of integrity
• Deadline, and solutions driven and ability to work under pressure.
• Able to use own initiative and be innovative.
• Ability to create the ultimate customer experience by delivering optimal customer service, able to maintain and support client relationships.
• Precision, accuracy, and attention to detail

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